The likelihood is high that your team already uses Google for communication, be it Gmail or Google Duo for personal connections or Google Drive for sharing files and presentations at work. These consumer apps enable team communication and collaboration easily, for free. Hence, what’s the point in transitioning your small business to Google Workspace?
The brief explanation is that Google Workspace provides your organization with increased control and additional features, enabling you to safeguard documents and data, collaborate more efficiently, and utilize advanced features and programs to enhance team productivity, collaboration, and information access.
Google Workspace enables you to enjoy the advantages of genuine digital transformation, such as the capacity to operate in novel manners that facilitate hybrid and remote work setups.Â
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Use the Gmail client to send branded emails
With Google Workspace, you get all the attributes, reliability, and familiarity of Gmail, customized with your organization’s domain name. This offers employees the familiar user experience they are already comfortable with from using personal Gmail accounts, enabling them to seamlessly switch between personal and work accounts.
Employers benefit from a premium enterprise-grade email service that offers control and security without the hassle of managing an email server. They can effortlessly add or remove users as the business grows.
Furthermore, every user is allowed to have a maximum of 30 alias accounts. This enables a single individual to receive emails across multiple addresses such as [email protected], [email protected], and [email protected].
Use Google Drive to save and share countless files
Each user has a Drive account for storing personal notes, drafts, and files inaccessible to teammates. Furthermore, each team can possess a Team Drive, enabling file and resource sharing among members. Although sharing is possible via the consumer Drive version, users must individually grant access and set permissions. This process is time-consuming, and omission of necessary individuals requires them to request access, leading to delays as they await email approval from the document owner.
With Team Drive, everyone who needs access already has it, and if an employee leaves the company, the Team Drive manager can quickly revoke their access to any company data. If everyone hosts and shares files from their personal Google accounts, then everyone has to remember to revoke access from former colleagues.
Both individual and Team Drives offer unlimited cloud storage in Google Workspace for Enterprise. The Business Starter Google Workspace provides 30GB of storage, which is twice that of the free version. Additionally, there are options available for 2TB and 5TB storage capacities.
Collaborate in real-time
Collaboration can be difficult, even with everyone in the office, but it becomes even more complex as workers are now spread between the office and remote locations. Google Workspace provides a range of collaboration apps available only in the Business edition or through upgrades from the consumer edition.
With real-time co-editing in Google Workspace, teams can simultaneously edit the same Doc, Sheet or Slide, eliminating version control concerns when working remotely or in a hybrid environment. Changes are immediate, allowing for collaborative idea-building and quick consensus through comments and action items. If discussions are needed, team members can easily schedule meetings using Team Calendar, have unrestricted Google Meet video calls, or resolve details via Team Chat. Google Currents enables the creation of an internal social network to enhance communication within the organization, facilitating content sharing, discussions, and employee engagement as the leadership team defines the company’s new normal.
Integrate Google Workspace with third-party apps
By integrating Google Workspace with CRM and other productivity applications, your team can seamlessly collaborate across platforms, all from within the Google Workspace app. Employees access work apps with a single sign-on, and they avoid wasting time switching between different tools, preventing duplicated efforts and data. This integration provides a productivity boost for your company, ensuring data consistency and reducing the risk of human errors.
For instance, through CRM integration, salespeople and customer service representatives can automatically log tasks, calls, meetings, and emails in Salesforce directly from Gmail. They can also access contact and account insights from Salesforce within Google Workspace and effortlessly import CRM data into Google Sheets.
Manage it all from the Admin Console
The Google Workspace Admin Console enables you to oversee your data, users, and applications all in one place. User-friendly dashboards allow you to add or remove users and groups, personalize the user interface, manage devices, establish roles, grant permissions, and configure security settings.
For instance, you have the ability to block untrusted applications, enforce security keys, or mandate two-step verification.
When users log into Google Workspace or associated apps using a new computer or mobile device, Google will dispatch a text message containing a verification code that must be inputted before company data can be accessed. Additionally, Google Workspace offers advanced email scanning for security threat detection, as well as security analytics and recommendations to safeguard your business.
Improve security with Enterprise-Level Endpoint Management
The Admin Console allows you to manage Google Workspace accounts; Endpoint Management allows you to control the devices that can access those accounts.
Using Google Workspace Endpoint Management, you can efficiently distribute apps on mobile devices at scale. You can monitor usage, adjust security settings, and restrict access on any device. In case of a lost or stolen device, you can remotely erase confidential data by wiping the device or the account.
Protect company data using Google Vault
Universal search simplifies finding desired data, and content can be exported to printable formats. Vault enables tracking user activity, including searches, content views, and exports.
Launch websites with Google Sites
Launch websites with Google Sites
Need a website for your startup? Or maybe you’re an established company needing a new interactive way to share information with customers or remote teams.
With Sites, your team can collaborate to build engaging, top-notch websites – no programming skills required. They can easily extract content from Google Workspace apps and drag it into grids or templates. They can also co-edit projects, leave comments, and control access just like in Docs.
Achieve productivity and insights driven by AI
Google Workspace uses machine learning, natural language processing, and other AI technologies to streamline processes, automate tasks, and provide teams with data-driven insights for making informed business decisions.For instance, Google Assistant helps find and add optimized rooms for each attendee when employees schedule virtual meetings in Calendar. Smart Compose in Gmail can complete sentences for users, and Nudge reminds them to respond to messages. Additionally, Google Sheets is integrated with BigQuery, allowing employees to conveniently manage, analyze, and interpret large amounts of real-time data.
Ensure a uniform experience on all devices
Explore more essential apps to support your growing business, and take advantage of exclusive business pricing, financing, trade-in options, and deals on everything from phones and tablets to monitors and memory.
Conclusion
Transitioning your small business to Google Workspace offers numerous benefits, providing enhanced control, security, and productivity features. It enables efficient communication, seamless file management, real-time collaboration, and digital transformation for modern work setups. Google Workspace empowers your team and positions your business for success in the digital era.
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